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PROCUREMENT POLICY

DOCUMENT NO: KK-WV-8.00

The purpose of our Procurment Policy is to ensure fairness and transparency in the process of procurement and awarding of tenders, as far as possible with the ultimate objectives of procuring the required quantity/quality of goods or service at the most competitive price.

General Objectives

  • To ensure integrity in the sourcing of all incoming material.
  • To ensure a continuous flow of materials and services.
  • To ensure that items of the right qualities and quantities are purchased.
  • To develop reliable and responsible sources of supply from a sufficient number of suitable suppliers.
  • To constantly work towards developing good long term relationships with suppliers.
  • To engage, train and motivate high quality personnel dedicated to the achievement of Kakuzi PLC wider interests.
  • To keep up to date with market intelligence from every source of reliable origin to ensure that Kakuzi Plc are buying competitively.
  • To create and revise policies, systems and procedures to ensure the realization of the above mentioned objectives.

Principles

While it is Kakuzi PLC's intention to follow procurement practices that should achieve value for money, based on whole life cost and quality, it also accepts the responsibility to ensure that its procurement policy supports the overall macro-economic objectives of Government.

Kakuzi PLC subscribes to the following principles in implementing the aforementioned procurement objectives:

  • Sustainability and environmental responsibility.
  • The need for value for money.
  • Financial control and accountability maintained through comprehensive auditing.
  • Fairness, competitiveness, transparency and cost effectiveness.
  • The need for suppliers of Kakuzi procurement needs to be reliable, in good standing insofar as their tax and compliance obligations are concerned and that they follow and practice sound environmental policies as well as labour equity practices.

TENDER PROCEDURE

In the procurment process, Kakuzi applies a tender process comprising of

  • A pre-qualification process every three years
  • Budgets done and approved
  • Invitation for bid from at least three pre-qualified suppliers 
  • A tender committee meets to conduct a financial and technical evaluation
  • Awarding of the tender to the winning bidder


Revision Date: November 2020  || Approved by MD ||  Revision No. 00/2020